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As a first step you will have to agree to the provisions of the Terms of Use agreement as an HE Institution Collaboration Agreement (for HEIs)and sign it. You can send it to us as a signed PDF. On the EWP side Joao Bacelar (Executive Director of the European University Foundation - EUF) signs it for the EWP consortium as representative of the coordinating institution.
You will also have to supply contact details for your institution as soon as you become operational in EWP. We need two names and email addresses from each HEI, one from a policy maker/responsible person who is connected to the student data services used and one on a technical level in case there are operational problems).
Once you have agreed with the Terms of Use, your technical team will need to send us the URL of your manifest file (a manifest specifies the identity of the HEI covered in question and which services (APIs) it implements). This will then be entered in the development environment (DEV) so you can start testing. Once the basic APIs have been implemented and tested, you can be added to the production environment (PROD) and officially accepted as an EWP partner.
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As a first step an interested institution will consult the information in the EWP Knowledge Base.
The EWP team will require a formal MoU Collaboration Agreement signed by the Legal Representative of the applying institution.
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We should keep in mind that things can go wrong. When institutions violate the use of EWP there should be an exit strategy. The contact section in the Knowledge Base will be the central point where institutions can report incidents and complain about the quality of APIs of any particular institution, the unavailability of a server, partners that are not trustworthy. The EWP Governance structure will try to settle disputes and has the ability to decide to exclude a certain institution from the production registry. The institution will need to prove again its ability and trustworthiness again in the development environment. In cases of extreme violation the EWP governance structure has the competence to temporally exclude an institution from EWP.