Below you can acquire the information on the work in progress and the functionalities to be introduced shortly. The features covered here stem from the ongoing feedback received from the helpdesk tickets and as well as overall usability and security updates introduced.
More information on the long-term development plans can be found here (https://uni-foundation.eu/erasmus-going-digital-looking-back-at-2020/)
Upcoming updates
- Online Learning Agreement management in line with the official LA template in the 2021-2027 Erasmus+ Programme for the short-term blended and doctoral programmes (see the new official template and guidelines here). For more detailed information on upcoming features please refer to the OLA 3.0 Release Notes.
- Module for interacting with Erasmus+ App by sharing events, deals and services as well as customising Mobility Journey steps. See more information about the Erasmus+ App here.
- Online Learning Agreements for Traineeships management via the Erasmus Dashboard. Review/sign/decline functionalities for HEIs and the host organisations available via the Erasmus Dashboard (pending compliance analysis).
Recent updates
In the Erasmus Dashboard and the Online Learning Agreement
Online Learning Agreement management in line with the official LA template in the 2021-2027 Erasmus+ Programme - Q1 2021
The Learning Agreements for the semester mobility can be managed in line with the new template - see more introduction to these updates here. Please see more information and guidelines on these novelties here: New LA template.
In the Erasmus Dashboard
Direct url for a specific OLA - Q4 2020
A link to a specific OLA can be shared among the colleagues who will be able to interact with the specific document directly upon login (no need for search/filter of the OLAs) as well as when receiving email notifications inviting to review the OLAs.
Improvements in the registration procedure - Q4 2020
To avoid duplicate registrations for the main institutional account holder, a pop-up will inform the user if the given Higher Education Institution already has a main institutional account holder and to gain access staff member should get in touch with their IRO.
New staff accounts need to be initiated by the colleagues who have the permissions to grant access to the system within the given Institution. See more information on the page on the registration to the Erasmus+ Dashboard and on the page explaining the staff account creation procedure.
Deletion of OLAs option - Q4 2020
Sending HEIs can delete their OLAs at any stage that will trigger a notification to the student and Receiving HEI, if they have already signed it. Receiving HEI cannot delete the OLAs where the HEI is indicated as the host HEI.
Improvements in OLA import - Q4 2020
More features to ensure more transparency in the upload progress as well as adjustments needed in the import file.
In the Online Learning Agreement
Versioning for students - Q4 2020
On the OLA platform, students can find a log with all the previously signed versions of their document by clicking on the "History" option.
Authentication solution updates - Q4 2020
All login options are now available directly on the MyAcademicID proxy - eduGAIN, google login as well as eIDAS. So the google login button has been removed merging the access pathways to just one "login" that will service all three scenarios.
Students who previously used the google login for authentication will be able to access their accounts by clicking on "Login" in the OLA platform and after being re-directed to the MyAcademcID login page will be able to choose to log in with their google account as before, after finalising a simple registration procedure on the MyAcademicID proxy. This step is needed to ensure a smooth OLA exchange via the EWP Network.
In the Inter-institutional Agreement Manager
Filters, search and sorting - Q4 2020
Inter-institutional Agreement Manager now allows for using a variety of options of search, filtering and sorting of the IIAs in the list that can also be combined.
Import of IIAs - Q4 2020
IIAs can now also be imported in bulk via a csv file created in a spreadsheet software (e.g. LibreOffice Calc, Microsoft Excel), allowing for the creation of multiple IIAs at the same time.
Deletion of IIAs - Q4 2020
Draft IIAs can be deleted - if not signed by both parties.
Novelties as per the new official IIA template - Q4 2020
As per surveys feedback, comment boxes have been added to the official template to allow further elaborations on the ISCED code/subject field as well as the IIA at large. See the updated template here.