If you are using your own in-house built mobility management software, connecting it with the Erasmus Without Paper Network will allow you to communicate with other systems, so that you can send and receive student information as data into your system. Furthermore, you will be able to connect to the Erasmus Mobility Tool+ via connecting to the Erasmus Without Paper Network.
As a first step it is important to understand the basics (different scenario's for joining EWP, the mobility process cut into pieces) of the EWP infrastructure and apply it to the management of mobility processes at your own institution.
The implementation of EWP will need to be done by your IT team and therefore we encourage you to involve them in the process right from the beginning. They will be responsible for developing the APIs that connect your own system to the system of your partner via the EWP network using the communication protocols.
Your IT team will have two important tasks:
The full entry procedure is described in another part of the EWP Knowledge Base. You will have to send a mail to valere.meus(at)uni-foundation.eu to start the process.
The first concrete step is to send the URL of your manifest file. It will then be entered in the so-called development environment so you can start testing.
Although your IT team will be responsible for connecting your system to EWP, you will need to rethink existing business processes because you will need functionality to send data to your partner institutions or handle data that you receive from your partner. We strongly advise that the IRO as a business process owner is directly involved in the rethinking of these processes.
If you have a development/testing environment available, you can identify some partners to test the EWP data exchanges with your partner. An overview of which APIs are supported by your partners can be found in the EWP development registry: https://dev-registry.erasmuswithoutpaper.eu/coverage
Once the basic APIs have been implemented and tested, you can be added to the production environment and officially accepted as an EWP partner.
You are now ready to start exchanging data with your partners in a digital format.
Since the Network was launched in 2018, all the APIs have been finetuned and now HEIs can connect their student information systems to enable the exchange of information such as:
Nomination of mobilities
Transcripts of Records
Access to Mobility Tool+ data dictionaries
Some Instructional videos for the EWP Network (demonstration):
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