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To activate the EWP Network connection for your Higher Education Institution therefore being able to exchange Online Learning Agreements via the Network, please read our step by step guide below.

If you would like to deactivate your connection, please scroll down to the last section.

Before you start, make sure that you are the authorized person at your institution to activate the connection.

Please note that this tutorial is only for those who would like to authorise the Dashboard to represent their institution in the EWP Network to exchange OLAs. If you have a contract with a mobility management software provider company or have your own software, we recommend you discuss this matter with them.

How to activate the EWP connection?

If you would like to use the Erasmus Dashboard to represent your Higher Education Institution in the Erasmus Without Paper Network and allow your institution to exchange and manage Online Learning Agreements and/or Inter institutional Agreements via the EWP Network please:

1.    Log-in to your Erasmus Dashboard account 

2. Scroll down on the left-hand side to the “EWP” menu section and click on “Settings”

After you clicked on Settings you may see what is on the print screen A here or on B below. 

A: If you see what is on the screenshot A:

This means that you have already activated the connection to exchange IIA and IIA static data via the EWP Network. 
In this case, please continue with step three.

B: If you see what is on the screenshot B:

This means that you have not yet activated the connection to exchange IIA and IIA static data via the EWP Network. 
In this case you have two options:

  • If you would like to also authorize Dashboard to connect to the EWP Network and represent your institution to be able to exchange IIA and IIA static data, please check our video on how to activate the EWP connection for IIA here and then continue with step three of this guide
     

  • If you do not want to authorize the Dashboard to connect to the EWP Network and represent your institution to be able to exchange IIA and IIA static data, please add your institution's SCHAC code here (what is the SCHAC code?) and then continue with step three of this guide.

3. Click “Yes” to the question:

“Should the Dashboard represent your higher education institution in the EWP Network for the purpose of enabling the electronic exchange of the Online Learning Agreement information?“

4. Click "Save"

After you clicked on "Save", an automatic pop-up will show that you successfully changed EWP OLA API values, which means that now the settings are ready and you will be able to see incoming and outgoing students’ Online Learning Agreements on the Dashboard

5. Please refresh the page,

and make sure that the settings are saved. Now, when you click on “Settings”, you should see that the Dashboard is representing your institution in the EWP Network for the purpose of enabling the electronic exchange of the Online Learning Agreement information (it might take a couple of minutes for the system to register the updated status).

  • If this is not the case, please start the procedure from the beginning.
  • If the system still does not save your settings, please report it using the Found a problem button on the Dashboard.

How to deactivate the EWP connection?

You can deactivate the Online Learning Agreement API via the Erasmus Dashboard EWP Settings section by simply turning it off:

1.    Please follow instructions of step 1-2 of this guide above.
2.    In step three, instead of clicking on “Yes”, click on “No” and then on “Save” 
3.    Wait a couple of minutes while the system saves the new settings.


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